57 lines
3.6 KiB
Markdown
57 lines
3.6 KiB
Markdown
# HR Expense Account Split & Kiosk (Odoo 19)
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This module enhances Odoo's standard Expense workflow by providing account-splitting logic, an **Anonymous Expense Kiosk** for employees, and automated realization accounting.
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## 🚀 Features
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### 1. Dynamic Sequences
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- **Employee Reimbursement (RMBS)**: Expenses paid by the employee follow the prefix `RMBS/YYYY/MM/XXXXX`.
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- **Company Advance (KSBN)**: Expenses paid by the company (Kasbon) follow the prefix `KSBN/YYYY/MM/XXXXX`.
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- This ensures clear separation between standard reimbursements and company-issued advances at a glance.
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### 2. Enhanced Status Workflow (Odoo 19 Refined)
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- **Wait Post Status (Yellow)**: A new intermediate status for company-paid expense reports.
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- **Workflow**: `Approved` -> `Posted` -> **`Wait Post`** -> `Done`.
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- **Logic**: The report moves to **Wait Post** after the advance is paid. It stays here until the employee submits all receipts and the accountant posts the final realization journal.
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- **Done (Green)**: Only reached when all realization accounting is completed, ensuring the physical and financial cycles are fully synchronized.
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- **Architectural Note**: In Odoo 19, the legacy `hr.expense.sheet` logic has been merged directly into the core `hr.expense` model for better performance and consistency.
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### 3. Account Splitting & Kasbon Logic
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- **Dynamic Selection**: Automatically routes expenses to different GL accounts based on the `Paid By` field.
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- **Configuration**: Set distinct `Expense Account (Employee)` and `Expense Account (Company)` directly on the Expense Category form.
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- **Advance Account**: Company-paid advances (Kasbon) use account **115101** for the debit side of the initial payment journal entry.
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### 4. Journal Entry Safeguards
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- **Reversal Protection**: The **Reverse Entry** button is automatically hidden on journal entries linked to expenses. This prevents accidental reversals that would cause the accounting ledger to fall out of sync with the expense status.
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### 5. Anonymous Expense Kiosk
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- **PIN-Protected Access**: Secure employee login via a 4-digit PIN on a tablet interface.
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- **Real-Time Totaling**: Automatically summarizes multiple physical receipts into a single realization.
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- **Image Optimization**: Client-side JPEG compression (1024px, 70% quality) reduces server storage usage by ~90%.
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### 6. Automated Realization Accounting
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- **Balanced Journal Entries**: Automatically calculates discrepancies between the advance paid and actual spending.
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- **Discrepancy Accounts**:
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- **Over-spent (Spent > Paid)**: Balance is moved to `216109 Biaya Lain yang masih harus dibayar` (Liability/Payable).
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- **Under-spent (Spent < Paid)**: Balance is moved to `114101 Piutang Karyawan` (Receivable).
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- **Discrepancy Settlement**:
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- **Create Vendor Payment**: One-click button on the realization form to pay the employee the difference.
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- **Create Customer Payment**: One-click button on the realization form to record the employee returning the excess funds.
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## 🛠 Configuration
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1. **GL Accounts**:
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- **Expenses > Configuration > Expense Categories**.
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- Define the two accounts under the **Accounting** tab.
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2. **Kiosk Activation**:
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- Go to **Expenses > Configuration > Settings**.
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- The **Kiosk URL** is displayed in the "Expense Kiosk" block. You can regenerate the token here if needed.
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3. **Employee PINs**:
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- Set 4-digit PINs on employee records for Kiosk access.
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## 📋 Technical Notes
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- **Odoo Version**: 19.0
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- **Controller**: `/hr_expense/kiosk/<token>`
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- **Models**: `hr.expense`, `hr.expense.realization`, `account.move`, `account.payment`
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- **JS Framework**: Odoo 19 OWL
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